9 of 17accounting systems whose terms leave the books with the companysource
10 of 17systems reserving an aggregated or anonymised use of a customer's ledgersource
3systems that put a number of days on getting the data out after cancellingsource
2026-10-28the newest terms document readsource

For owners and finance heads of companies with years of books

Sell accounting data to AI from your company's own books

Your general ledger, journals and month-end closes sit inside an accounting system whose terms speak first. We read 18 of those documents across 17 systems, up to 2026-10-28: 9 say the books are the company's, and 10 keep a right to an aggregated or anonymised version.

Source: Accounting software data terms: every row, with its source

Which books has your company kept, and where?

The books at a glance

How many years of books do those systems hold?

Where does the company stand today?

Read against the ledger vendor's own terms
Payroll and personal details kept out
A description is enough, no exports

Accounting software terms on company data

17 vendors, read 2026-10-28

Acumatica

Who owns the company's books:
the business
Aggregated or anonymised use kept by the vendor:
reserved
Getting the data out after cancelling:
60 days
Akaunting

Who owns the company's books:
not stated
Aggregated or anonymised use kept by the vendor:
not stated
Getting the data out after cancelling:
not stated
Bench

Who owns the company's books:
the business
Aggregated or anonymised use kept by the vendor:
reserved
Getting the data out after cancelling:
not stated
Brex

Who owns the company's books:
not stated
Aggregated or anonymised use kept by the vendor:
not stated
Getting the data out after cancelling:
not stated
Deskera

Who owns the company's books:
not stated
Aggregated or anonymised use kept by the vendor:
not stated
Getting the data out after cancelling:
not stated
FreeAgent

Who owns the company's books:
the business
Aggregated or anonymised use kept by the vendor:
reserved
Getting the data out after cancelling:
not stated

Every vendor, every answer (11 more)

Accounting software terms on company data

10 of the 17 accounting systems on this board keep a right to use customers' data in aggregated or anonymised form, read up to 2026-10-28.(Accounting software data terms: every row, with its source)

Accounting system	Who owns the company's books	Aggregated or anonymised use kept by the vendor	Getting the data out after cancelling	Source
Acumatica	the business	reserved	60 days	Acumatica Subscription SaaS Agreement (January 2026)
Akaunting	not stated	not stated	not stated	Akaunting Terms of Service
Bench	the business	reserved	not stated	Bench Terms of Use
Brex	not stated	not stated	not stated	Brex Platform Agreement
Deskera	not stated	not stated	not stated	Deskera Terms of Service
FreeAgent	the business	reserved	not stated	FreeAgent Terms of Service
Intuit QuickBooks Online	the business	reserved	on request	QuickBooks Online Terms of Service (US)
Microsoft Dynamics 365 Business Central	not stated	not stated	not stated	Microsoft Product Terms for Online Services
MYOB	the business	reserved	30 days	MYOB Business Terms of Use
Odoo	not stated	not stated	on request	Odoo Enterprise Subscription Agreement
Oracle NetSuite	the business	reserved	no export promised	NetSuite Subscription Services Agreement (v061526)
Pilot	the business	reserved	on request	Pilot Client Services Agreement
Ramp	not stated	reserved	not stated	Ramp Platform Agreement
Sage (financials, UK)	not stated	reserved	28 days	Sage Service and Subscription Agreement (financials services)
Sage (UK)	the business	not stated	on request	Sage Core Services Terms of Service (UK)
Xero	the business	reserved	no export promised	Xero Terms of Use (US)
Zoho Books	not stated	not stated	on request	What happens to the data in my Zoho Books organization if I cancel my subscription (FAQ)

One row per accounting system, read from its own published terms, subscription agreement or help page; a not stated cell means none of the documents we read for that system answers the question. The newest read is dated 2026-10-28.Updated 2026-10-28

Each vendor's own published terms were read through estate-fetch and stored whole (sha256 on every row). For every document, four questions were answered from the vendor's own words: who owns the business's data, vendor keeps aggregated or anonymised use, training AI on the business's data, export at exit. Every stated answer carries the sentence it rests on, checked against the stored text; 'not stated' means the document read does not address the question. A vendor with several documents reads 'varies' where they disagree. 17 vendors, 18 documents.

Cite: “Accounting software terms on company data”, Sell Accounting Data To AI, https://sellaccountingdatatoai.com/ (updated 2026-10-28).

Go deeper

Sourced, dated, kept current.

Who owns my accounting data? What each system's terms say
Who owns my accounting data once it sits in QuickBooks, Xero, Sage, NetSuite or MYOB? Read clause by clause from each vendor's own terms, dated.
Can I sell my general ledger data? What sells and what stays
Can I sell my general ledger data to AI labs? The transaction history, closes and reconciliations sell; payroll lines and personal details come out first.
Who buys accounting data? The organisations that ask for books
Who buys accounting data from companies? The data labs, brokers and marketplaces whose own pages ask for ledgers, accounting exports or financial records.
How long must a company keep accounting records? UK and US
How long must a company keep accounting records before and after licensing a copy to AI? The Companies Act, HMRC and IRS rules, read from the law itself.
Selling a business checklist: the books before the buyer
Selling a business checklist for owners: secure the accounting history, check the vendor's export window, and decide who sells the data if the company closes.

How it works

Item 01: You tell us which systems hold the books, for how many years, and where the company stands.
Item 02: We check that against the vendor terms, the record-keeping law and the buyers on this site.
Item 03: We reply with what looks licensable, what to strip out first, and whether we would take it to buyers.

We are paid by the company whose records are licensed, and only when a deal is signed: 12.5% of its value, with a minimum, when we act as the company's exclusive agent for the whole company or one kind of record, and 10%, with a minimum, when its records join a bundle or a pool; a fee a buyer pays us is deducted from the company's. No accounting vendor or buyer on these pages pays to appear, and there are no affiliate links.

Straight answers

Can I sell accounting data to AI if the books live in QuickBooks or Xero?

Usually the books are the company's to license. Intuit's QuickBooks Online terms say you retain any intellectual property rights you have in your Content, and Xero's US terms say it does not own the data you enter. Both also keep a right to anonymised or de-identified versions, which a buyer asking for exclusivity will want to know about.(Accounting software data terms: every row, with its source)

What happens to our ledger when we cancel the accounting subscription?

It depends on the system, and the windows are short. Intuit's help page lets a cancelled QuickBooks Online subscriber export for up to a year, MYOB gives 30 days and Acumatica 60, and NetSuite's agreement says Oracle will deactivate the account and delete the data. Export the full history before anything is switched off.(Accounting software data terms: every row, with its source)

Which part of a company's books does an AI buyer actually want?

The working record: transactions with their categories, reconciliations, journals, approvals and month-end closes, ideally over many years. Payroll lines and individual employees' or customers' personal details are the parts to strip out first; a buyer prices the pattern of how the books were kept, not the names in them.(Accounting software data terms: every row, with its source)

Do accounting software vendors train AI on our ledger?

Most of the terms we read say nothing either way: 14 of 17 systems are silent on it. Sage's UK core services terms grant Sage a licence to use Customer Data to develop artificial intelligence functionality, while Microsoft's online services terms say its generative AI services will not use Customer Data to train a foundation model unless the customer instructs it.(Accounting software data terms: every row, with its source)

How long must a company keep its accounting records if it licenses a copy?

Licensing a copy does not end the duty to keep the originals. Section 388 of the Companies Act 2006 sets three years for a private company and six for a public one, and the IRS says to keep records that support a return until its period of limitations runs out.(Accounting software data terms: every row, with its source)

Can the books of a company that has closed still be sold?

Yes, by whoever now controls them. In the UK a liquidator has a statutory power to sell any of the company's property, and in a US bankruptcy the debtor must surrender its books and records to the trustee; where the debtor's privacy policy prohibits passing customers' personally identifiable information to others, a sale of it must be consistent with that policy or be approved by the court after a consumer privacy ombudsman is appointed and a hearing held.(Accounting software data terms: every row, with its source)

Sources

This site's own datasets, every figure quoted from its source and dated:

Who takes a company's accounting records: 2 of 5 organisations whose own pages we read name a company's books themselves (ledgers, accounting exports or financial records) among what they take, read 27 October 2026.
The law on keeping, handing over and selling a company's…: 22 UK and US rules on keeping, handing over and selling a company's accounting records, read 28 October 2026.
Accounting software data terms: 10 of 17 accounting software vendors whose terms we read reserve the right to use their customers' data in aggregated or anonymised form, read 28 October 2026.

The question this page is here to answer

Which organisations' own pages say they take a company's accounting records, and what do they say about the books, the price and a company that stopped trading?

Name the systems, the years and whether the company is trading, closing or being sold. We read that against the terms and the record-keeping law on this site and reply by email.

Answered by Sell Accounting Data To AI, which reads every enquiry this page takes.

Tell us about your books